Rocky Mountain Rowing ClubMonthly Board Meeting

Wednesday, 07/01/ 2009, 7:00pm to 9:00pm

Attendees: Karen Gress, Linda Browning, Peter Francis, Andrea Rawson, Dean Smith, Karen Hutson

Meeting called to order at 7:05 pm

June 2009 Minutes: Vote to approve minutes with a few minor changes.  Motion made by Linda, seconded by Peter.

Agenda: Agenda adopted with following changes – Added Dean’s Shaklee Report

 Old Business:

1)      Dean’s Shaklee Report – Dean has set it up Shaklee for RMRC:  www.Shaklee.net/RMRC; Dean has videos for us to watch and give feedback to Dean.  Fundraising could be substantial over time. The website is a Shaklee website.  Question from Karen Gress – what happens next? Dean handed out a packet with info.  We can put it on the RMRC website with a link to the Shaklee site.  Dean would like feedback as soon as possible – NLT July 15.  303-600-8732 (Dean’s number for feedback).   Need to educate members about what is available and how it benefits the club.  Task for July is to get the link on the website. Karen Hutson to send an email to Dean with her email and ask for fundraising doc electronically.

2)      Insurance Update – Review was done last year that indicated switching insurance would save club money; however, some pieces were missing from the evaluation and it ended up not being a good deal.  After a re-evaluation, we are going back to the previous insurance (Leonard, etc).  Cost is about the same; however, the coverage is better.  Also, changing policy year back to Feb – Feb.  Was July – July with Mariner.   Private boats – not covered; will need to get their own insurance.

3)      Ethics – Peter put together a policy for conflict of interest; voted 5-0 to adopt as written.  New business:1)      Policy review –

·         Formal policy not needed for the renting/leasing boats at this time.  Informal – make it cost neutral.  Are we insured if we rent boats out?  If not, we can’t rent or lease boats.  Leonard’s policy does not explicitly say whether or not we are covered.  Doesn’t cover us renting boats from others.

2)      Shoreline proposal report – Update at end of May; park will let us know when meeting to finalize plan will be held (probably August). We can also check website for updates on meeting dates.  Our lease is up at end of 2010.  Renewal – are we guaranteed renewal? Should we start looking at this?  Currently paying $375 plus 10% of boat storage, lessons and coached programs.  Speculation is that they will probably start work early Spring on shoreline project. 

3)      Flip test policy review – Rower flipped his single and was unable to get back in the boat.  Also had a hard time getting back to shore/dock.  Request was made to board that the rower should not be allowed to row singles.  Several people discussed it with the individual and he feels he is okay in a single.  Will offer him another flip test in the Pinert and contact family member to notify of our concerns, will row with  him in multiseat boats when we can.  Will review policy for singles for all rowers as there are other safety concerns.

 Board reports:

1)      President – nothing

2)      Vice President –absent

3)      Treasurer – Should come out ok on the budget; we are within $1000 of the projected membership.  Still some membership fees coming in.  Should have balanced budget for the year.  Haven’t paid for the quad, but we still don’t have the riggers yet. 

4)      Secretary – will add reminder to Sunday email to please send info by Sunday afternoon.

5)      Membership  - Caught up; need to put some more waivers are available at boathouse.   Waivers to be done through Regatta Central.  Andrea to send as people join.  Student memberships – good for 3 month summer (June/July/August?).  What are the qualifications? Age limit – 18 or over.  Have one student who is 16 and was allowed accidently.  Going to allow a second student who is 17.  Still subject to the policy for minors (cannot row alone).  Andrea/Karen to send parents of underage students the juniors policy as a reminder.

6)      Boathouse – new motor; fast and loud!  Controller hasn’t come in yet, but still operable as is. 

7)      Equipment – absent.  Cox boxes – were there, on the right side of the cabinet.  Should we have a sign-out for the cox boxes? Number them and have phone numbers for people who take them.  Karen will take care of getting that set up.

8)      Equipment damage – now have full cost of the Pocock riggers and can now request payment from the rowers who were involved.  Proposed revision for the equipment damage policy – do we need to cap the amount for which a rower would be responsible (currently, half the deductible)?  Board does not want to be responsible for deciding negligence, so that piece will not be added.  No motion made to make any changes; the policy will remain as currently stated.

 Assistant  reports:

Lessons coordinator – Private lessons – We are going to refer people to Marika Page and Greg Ruckman (in Dillon) rather than having the club doing the private lessons for non-members.  For members, Marika will do it on Tuesdays through end of July.  Will put a link on the website to Marika/Greg’s site.

Programs - nothing

Volunteer Coordinator – nothing

Race coordinator – added two races to regatta calendar, information has been sent out and posted on the website.  Interest in doing Canadian Nationals.  No one has signed a letter of intent for Masters’ Nationals – may not be enough interest to trailer boats.

Karen Hutson to include info in the weekly update: Specific for Masters Nationals and general info also.

Member-at-Large - absent

Gear coordinator – absent

Sprints - absent

Row the Rockies – Went really well.  Just a lot of work.  Docks – Allen liked them; were a big operation.  E-Z Docks guy really went out on a limb for us.  Consider working a deal with him to buy the docks.  Will need more information regarding shoreline plan before we pursue anything.

 Social – absent 

Meeting adjourned at approximately 9:00 pm.