Rocky Mountain Rowing ClubMonthly Board Meeting

Tuesday, 06/02/ 2009, 7:00pm to 9:00pm

Attendees: Karen Gress, Linda Browning, Mike Gasper, Peter Francis, J.T. Miller.

Meeting called to order at 7:10 pm

May 2009 Minutes: Vote to approve minutes with one change. Vote on equipment purchase should be 5-0.

Agenda: Agenda adopted

 Old Business:

1)      Insurance committee.  Karen talked to John Dundon.  Linda – missing piece of puzzle is regatta insurance.   Leonard’s think they can give us regatta insurance.  Linda has looked at several options.  Leonard & Rohr’s is just for equipment; doesn’t cover rentals.  Power10 or USRowing is only other option for regatta insurance.  Waiting on quote for regatta insurance from Leonard.  Piece to discuss – director’s and officer’s liability insurance – not covered for true negligence.  Cost for D&O is about $385/yr.

Peter makes motion that we adopt D&O insurance; Mike Gasper seconds, (Vote” 5 for. 1 opposed).

2)      Policy issues (Conflict of interest, create new bylaws, ethics document) – should we form a committee?  Conflict of interest – discussed at Feb meeting but not voted on. Table for now. KG will send draft to board and will vote next month.

3)      Open board assistant positions -  no real positions open.  Race committee – done.  KG will do race coordination for Row the Rockies.

4)      Private doubles in the boathouse – Peter – charge $200/double, takes about same space as single. Karen – should we specify spots for doubles and when one leaves new can come in? Mike Gasper – do we open them up for club use?  General consensus - no requirement for making private doubles avail for club use.  Limit to two spaces. 

5)      PFDs – ordered 8 and they’re here.  Mini-ones.  $500 for 8.  Jim Erwin marking them all RMRC.  We have 24 pfds. 

6)      Shaklee – hasn’t gone forward. Haven’t had time to pursue.  We should have a goal – tie it to a certain purchase.  Another potential fundraiser – Corporate rowing – Chris Houston to lead this.  We will probably have to pay tax on the Shaklee income. 

 New business:

1)      Create bylaws/rules and policy assessment committee.  Mike Gasper proposes having the board review a few a month.  First order of business – set policy for renting or leasing boats.  There are 14 rules and policies.  Next month, we will do the first 4.  All board members need to review the first 4 before next month.  Bring feedback to next meeting. If you cannot make meeting, send for attachment on Sunday night. 

2)      Shoreline proposal report – concept plan for doing shoreline by boathouse.  Want to move dock about 20 feet towards dam. Where dock is currently proposed as beach.  Peter will send us the link to the report/plan.  Need to make sure we have accessibility to water during the construction.  Probably will start construction next spring.  There will be a fence – need to make sure we have access (loading trailer, bringing in heavy items, etc).

 Board reports:

1)      President – nothing

2)      Vice President –absent

3)      Treasurer – we have money, not sure what our final membership will be, tax return is filed, membership is up-to-date on website. Want to move $5000 for dock to money market account.

4)      Secretary – will be sending out the weekly club update Sunday night, please send info by Sunday afternoon.

5)      Membership  - caught up.  Waivers are signed.

6)      Boathouse – new motor is in town, Peter is picking it up tomorrow.  Got a good deal and traded in the old motor.  Inspection – sometime in June.  Need to check on problematic items.

7)      Equipment – we have the new quad, there were a few concerns (stern steer boat).  It will be rowed in the morning to test it.  Negotiating price – currently at $11,000.   Pocock – ordering rigging and backstays.  Fin on lightweight quad is broken.

8)      Equipment damage – incident with double happened during coached program.  Some people in coached program not on bow list.  Coach needs to know who is on the list. However, if being coached, can bow without being on list? 

9)      Should we revise the policy regarding incurred damage?  Peter proposes having a limit on the expense the individual would incur.  Do we want to incorporate a clause about negligence?  Peter drafted a piece regarding what constitutes negligence.  Peter will forward it to the board for review.  Discussion and feedback by Friday.  Have the vote over the weekend.  The two incidents that are past will fall under current policy.

 Assistant  reports:

Lessons coordinator – private lessons, volunteers to teach, club would get the money.  Something to think about.

Race coordinator – roster is done in Regatta Central. 

Gear coordinator – Kristine

Row the Rockies – will not have Vespoli 8+

Course revision – add singles loop, need new map

Social – Boathouse Bash June 6^th 

Meeting adjourned at approximately 8:55 pm.